Dubai: Moving a child to a new school mid-year can feel daunting. However, with proper planning and awareness of Knowledge and Human Development Authority (KHDA) and Ministry of Education (MoE) rules, parents can ensure a smooth transition. While uncommon, mid-year transfers are permitted and, if handled carefully, can help children adapt and thrive in their new environment.
Can children switch schools mid-year in Dubai?
Yes. Students may transfer even a few weeks into the academic term. However, KHDA regulates transfers strictly, especially when shifting between curricula such as Asian, British, American, or IB. The biggest challenge arises when subjects and assessments do not align, which can complicate the transition.
How do tuition fee refunds work?
KHDA and MoE apply a tiered refund policy:
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Withdrawal within the first two weeks: one month’s tuition deducted.
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Withdrawal after two weeks but within one month: two months’ tuition deducted.
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Withdrawal after one month: three months’ tuition deducted, regardless of timing.
Parents should also note that expenses like uniforms, books, transport, and extracurricular activities are generally non-refundable.
Are transport and ECA fees refundable?
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Bus fees: Refunds may apply if fees were prepaid for upcoming terms.
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ECA fees: Depend on timing and school policy.
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Uniforms and textbooks: Typically non-refundable once issued.
What about registration deposits?
Registration deposits are usually non-refundable. Exceptions may be considered in unforeseen cases such as relocation to another emirate or abroad, subject to KHDA approval.
Application fees at new schools (approximately Dh500) are refundable only if no seat is offered.
When does the refund period begin?
The refund period begins from the date of the official withdrawal notice, not the child’s last day of attendance.
Transfers between Dubai schools
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A KHDA-verified Transfer Certificate is mandatory.
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Additional approvals may be required when switching curricula.
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Schools must provide full documentation, including academic records, attendance, and safeguarding reports.
How are tuition fees calculated at the new school?
Fees are charged from the month of admission, regardless of when the student joins. For example, if a child joins in the third week of January, fees apply from January 1.
How common are mid-year transfers?
Transfers within Dubai are rare and usually occur for logistical reasons, such as a change in residence or workplace. They are more common among families relocating abroad, particularly to southern hemisphere countries where the school year begins in January.
Expert views
Punit MK Vasu, CEO of Indian High Group of Schools, said: “It is best not to transfer unless absolutely necessary, as it impacts student well-being, social interaction, and friendships.”
Richard Drew, Principal of Jumeira Baccalaureate School, noted: “Most mid-year transfers are linked to international relocations. Local transfers remain very rare.”
What if fees are deducted unfairly?
Schools must provide written fee policies at the time of registration. If parents feel deductions are unfair, they should:
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Communicate with the school in writing.
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Escalate the issue to KHDA if unresolved.
While enforcement cases are rare, parents are advised to remain vigilant.
Practical tips for parents planning a mid-year transfer
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Submit a formal withdrawal notice in writing.
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Confirm all fee and deposit deductions in advance.
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Secure a KHDA transfer certificate and full set of records.
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Keep all communication in writing for transparency.
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Escalate unresolved issues to KHDA.